The browse window lists all the checks prepared, with details of check number, vendor name, vendor no,

check date and check amount.

Click on Add to prepare a new check for the account payable, the process of preparing a check is. 

detailed below in the screens with options of full payment, partial payment, discount availed etc.,

for the invoices raised by the vendor which is tagged to the account payable.

 

The cheque number is auto populated in the field by incremental +1 from the last cheque prepared, the date is. 

system defaulted, if required can be changed to provide a post-dated cheque.

Note: Before saving the check transaction, please check whether the correct Remit to is selected and the 

address is also update.

Checks-By Vendor

The browse window lists the checks issued to a vendor, after selecting the vendor

the list of checks issued will be listed in the browse window, if more than one bank account

is maintained by the company for issuing checks, the cash account also needs to be selected,

to view the lists of checks of the individual bank account.

Checks-Mass Check Write

Mass check write option is available, the payables will be listed by clicking on the  button,

the window auto select option will pop up, with payables as on the system date,

the date can be modified to fetch the records. once the records are populated,

the vendor invoices can be tagged for preparing a check. 

 

Print Check Range

The bank account to be selected from the search, enter check no from and to load the details of 

transaction no for unselecting any check from being printed, click on   

click on the proceed to print.

Issue Refunds

The browse window lists the check issued for refund to vendors, click on add to prepare check for refund to vendor.

The details 

Contra Entry

There are instances when the vendor happens to be a customer also for the company, materials supplied by the vendor,

we need to pay the vendor and the vendor need to pay for the material supplied by us.

the amounts can be offset from both payables and receivables, after the offset the balance can be paid or received.

Manage Payable Clearing

Positive Pay

Positive Pay System involves re-confirming of key details of the cheque by drawer to the Bank,

which would be cross-checked with the presented cheque at the time of payment processing.

Please follow instructions to download the file from the system and upload in bank's website.

The contents of the file are given below for reference.

ACH Trans Batch

ACH transfers are electronic, bank-to-bank money transfers processed through the Automated Clearing House (ACH) Network.

According to Nacha, the association responsible for these transfers, the ACH network is a batch processing system

that banks and other financial institutions use to aggregate these transactions for processing.

To facilitate the clearing  of the checks issued from our end and the check received from customer banked.

Click on  the checks issued to create a batch, in case if any of the checks is to remove from the batch,

click on , after completing the process , click on to download the file,

the downloaded file can be viewed in the tab downloaded.

Check Book Register

The detail of all check issued and the deposits made in the bank account on daily basis is listed in the browse window.

the details listed are check date, type, check number, account number, cleared -  * status, customer name , check amount,

deposit amount and daily balance.