Make Deposits

The browse windows list deposits with deposit number, deposit date & deposit amount.

Fields like deposit number, date of deposit, bank account number and

account numbers are defaulted in the screen, if required the fields data can be modified.

Click on Add at the bottom of the deposit window to enter.

The system will populate the Vendor /Customer master to

choose the customer from whom the check/ other modes of payment have been received, after selecting the customer,

they will auto populate on the right side of the window pending invoices to be paid,

with details of Inv no, date, amount etc., masked, 

once after entering the check number/details of payment transfer etc., in the header,

the records populated will be available for choosing to set off the amount against the invoices.

Note: If prepay check box is enabled, the amount needs to be entered & saved.

If any of the other check box is enabled & applying the invoice to the left will

prompt with a box to enter appropriate data as shown in screen shots below & the save button will be available for click, 

if the amount in check tallies - with the sum of amount of invoices after discount/adjustments as the case maybe.

if the customer has overpaid for any invoice the below pop up message is

displayed to choose the option, the user can choose any one option and proceed to save the transaction.

If in case the check is of some other currency, the appropriate bank account has to be selected to create deposit

 

Check Bounce /NFS

To keep track of check bounce and collection defaults,

the details are same to be entered to reverse the credit process, refer to the sequence of Screen shots.

 

Pre Payments & Over Payments

Customers would have paid in advance or over paid in few cases to keep track of the same ,

the browse list the details of the payments with deposit no, amount due, net amount etc.,

Manage Receivables Clearing

The screen displays the list of all receivables summary due from customers with details of total AR amount, total amount paid,

total credit memo issued against the customer as on a particular date, on click of view details.

The individual invoices raised against the customer and credit memos are listed in the window with aging etc.,

The individual invoices raised against the customer and credit memos are listed in the window with aging etc.,

View Discounts

The discount availed by customers are listed with invoice no, discount amount etc.,

Credit Approval Dashboard

Other Topics - General Ledger

Manage Collection Calls

Collections is an important process of a sales person to keep in constant touch

with customers to receive payments against invoices raised, to keep track of the calls & for follow up,

the salesperson has to create to do list to check on each customer on collections,

the task list can be assigned to one are more people.

The activity is of making calls and updating in the system is provided as screen shots.

 

 Make Calls 

View Collection Call History

The browse window lists all the calls made for the collection of dues from the customer,

the amount received is updated against the invoices,

the collection call line will be updated as closed.